Privacy Policy

Draft Privacy Notice for TheCoach4U.co.uk

Effective Date: 18/11/24

TheCoach4U.co.uk (“we,” “us,” or “our”) is operated by Meg Pringle as a sole trader. We are committed to protecting your privacy and handling your personal data with care. This Privacy Notice explains how we collect, use, and safeguard your information when you interact with us through our website, consultations, or meetings.

1. Information We Collect

a. Personal Information You Provide

We may collect and process the following personal information:

b. Meeting Notes and Session Records

During our sessions, I may take notes to help provide tailored coaching services. These notes may include:

  • Key points discussed
  • Goals and action plans
  • Progress tracking

c. Automatically Collected Data

When you visit the Site, we may automatically collect:

  • IP address
  • Browser type and version
  • Operating system
  • Pages viewed and time spent on the Site

d. Cookies and Similar Technologies

We use cookies to improve your experience on our Site. For more details, refer to our Cookie Policy.

2. How We Use Your Information

We use your information to:

  • Provide and tailor our coaching services
  • Respond to inquiries and manage bookings
  • Keep records for progress tracking and service improvement
  • Comply with legal obligations

3. Sharing Your Information

As a sole trader, your information is only shared when necessary:

  • With service providers (e.g., email or scheduling platforms)
  • When legally required (e.g., to comply with tax or legal obligations)

Your personal data is never sold, rented, or shared for marketing purposes.

4. Data Security

We take appropriate measures to protect your personal information, including securing meeting notes and digital records. However, no system is completely secure, and we cannot guarantee absolute data security.

5. Your Rights

You have rights under data protection laws, including:

  • Access: Request a copy of your personal data.
  • Rectification: Correct inaccurate or incomplete information.
  • Erasure: Request the deletion of your data, including meeting notes (subject to legal retention requirements).
  • Restriction: Limit the processing of your data.

To exercise your rights, contact me at meg@thecoach4u.co.uk.

6. Data Retention

I retain your personal information, including meeting notes, only as long as necessary:

  • For the duration of our working relationship
  • As required by legal obligations (e.g., tax record retention)

Meeting notes are securely disposed of once they are no longer needed or upon your request, provided there are no legal requirements to retain them.

7. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices. Please review their privacy notices before providing any personal information.

8. Changes to This Privacy Notice

I may update this Privacy Notice periodically. Any changes will be posted on this page with an updated effective date.

9. Contact Information

If you have any questions about this Privacy Notice or your personal data, please contact me:

Meg Pringle
Email: meg@thecoach4u.co.uk
Website: www.thecoach4u.co.uk

This Privacy Notice complies with the UK General Data Protection Regulation (UK GDPR).

Version 2:

HOW YOUR INFORMATION WILL BE USED/PRIVACY POLICY
I take your privacy very seriously; your personal information, such as name, contact details & medical information will only be used for purposes of us working together and will never be shared with any third parties, without express permission. Your information will be stored in accordance to current regulations & guidelines, information will be stored for 7 years & disposed of securely in accordance to regulations.

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